PMP (Project Management Professional) Exam Questions
The PMP (Project Management Professional) exam by PMI tests your ability to apply project management principles in real-world scenarios. This guide provides 50 scenario-based questions covering all process groups—Initiating, Planning, Executing, Monitoring and Controlling, and Closing. Each question includes detailed justifications to help you understand the correct answer.
Questions 1-10
- You are managing a project with a fixed deadline. Midway through the project, a key stakeholder requests a significant change that will impact the project timeline. What should you do first?
- A. Implement the change immediately to satisfy the stakeholder.
- B. Assess the impact of the change on the project timeline and scope.
- C. Inform the stakeholder that no changes can be made at this stage.
- D. Update the project charter to reflect the new change.
- During a project status meeting, a team member reports that a critical task is behind schedule due to unforeseen technical issues. What is your best course of action?
- A. Remove the team member from the project for poor performance.
- B. Reassign the task to another team member who has more experience.
- C. Work with the team to develop a recovery plan and adjust the schedule accordingly.
- D. Inform the stakeholder that the project will be delayed.
- A project is in the execution phase when a key supplier fails to deliver critical materials on time. What should you do first?
- A. Terminate the contract with the supplier and find a new one.
- B. Update the risk register and implement the contingency plan.
- C. Inform the project sponsor about the delay.
- D. Adjust the project schedule to account for the delay.
- You are managing a project with a geographically dispersed team. Communication has become a challenge, leading to misunderstandings and delays. What should you do to improve communication?
- A. Schedule daily video conferences with the entire team.
- B. Implement a communication management plan and use collaboration tools.
- C. Assign a team member to handle all communication.
- D. Reduce the frequency of status updates to minimize confusion.
- During the planning phase, you identify a potential risk that could have a high impact on the project. What is the best approach to manage this risk?
- A. Accept the risk and proceed with the project as planned.
- B. Develop a risk response plan and assign a risk owner.
- C. Avoid the risk by changing the project scope.
- D. Transfer the risk to a third party through insurance.
- A project is nearing completion when the client requests additional features that were not in the original scope. What should you do?
- A. Agree to the changes to maintain a good relationship with the client.
- B. Evaluate the impact of the changes and submit a change request.
- C. Inform the client that no changes can be made at this stage.
- D. Implement the changes without informing the project sponsor.
- You are managing a project with a tight budget. Midway through the project, you realize that the project is likely to exceed the budget. What should you do first?
- A. Request additional funding from the project sponsor.
- B. Identify cost-saving measures and adjust the project scope.
- C. Continue with the project as planned and address the budget overrun later.
- D. Inform the stakeholders that the project will be delayed due to budget constraints.
- During the execution phase, a key team member resigns unexpectedly. What should you do first?
- A. Hire a replacement as quickly as possible.
- B. Assess the impact of the resignation on the project and reassign tasks.
- C. Inform the project sponsor about the resignation.
- D. Delay the project until a replacement is found.
- You are managing a project with multiple stakeholders who have conflicting interests. How should you handle this situation?
- A. Prioritize the interests of the most influential stakeholder.
- B. Facilitate a meeting to resolve conflicts and reach a consensus.
- C. Ignore the conflicts and focus on delivering the project.
- D. Escalate the issue to senior management for resolution.
- A project is in the closing phase when the client identifies a minor defect in the final deliverable. What should you do?
- A. Ignore the defect since the project is already in the closing phase.
- B. Address the defect and update the project documentation.
- C. Inform the client that the defect is out of scope.
- D. Close the project and document the defect as a lesson learned.
Questions 11-20
- A project team is struggling with unclear project requirements. What should you do to resolve this issue?
- A. Continue working with the available requirements.
- B. Conduct a requirements workshop with key stakeholders.
- C. Make assumptions and proceed with the project.
- D. Delay the project until all requirements are defined.
- Your project is behind schedule, and the sponsor asks you to complete it faster. What is the best approach?
- A. Crash the schedule by adding more resources.
- B. Fast-track the project by overlapping activities.
- C. Increase overtime hours for the team.
- D. Reduce the project scope without informing the stakeholders.
- A project team member repeatedly misses deadlines, affecting project progress. What should you do?
- A. Replace the team member immediately.
- B. Provide coaching and support to improve performance.
- C. Escalate the issue to senior management.
- D. Ignore the issue and let the team self-manage.
- Your project is in the execution phase when a new government regulation is introduced, impacting the project scope. What is the best course of action?
- A. Stop the project until legal approval is obtained.
- B. Assess the impact of the regulation and update the project plan.
- C. Ignore the regulation as it was not included in the initial scope.
- D. Terminate the project due to compliance risks.
- You are monitoring project progress when you discover that a deliverable does not meet quality standards. What should you do?
- A. Approve the deliverable if the deviation is minor.
- B. Request rework to meet quality standards.
- C. Accept the deviation and move forward.
- D. Ignore the issue and continue with the project.
- A stakeholder requests a minor scope change. What should you do first?
- A. Implement the change immediately.
- B. Evaluate the impact on scope, cost, and schedule.
- C. Inform the stakeholder that changes are not allowed.
- D. Ignore the request if it does not align with project objectives.
- A project has a high probability of risk occurrence with a low impact. What is the best response?
- A. Ignore the risk since the impact is low.
- B. Monitor the risk and create a contingency plan.
- C. Mitigate the risk by taking preventive action.
- D. Transfer the risk to a third party.
- A client is dissatisfied with the project’s progress and requests a status update. What should you do?
- A. Provide a detailed report on project status and issues.
- B. Ignore the client’s request and focus on project work.
- C. Reassure the client without providing details.
- D. Delay the response until the project is back on track.
- You need to procure materials from a vendor. Which contract type minimizes cost risk for your organization?
- A. Fixed-price contract.
- B. Cost-reimbursable contract.
- C. Time and materials contract.
- D. Unit price contract.
- A project faces unexpected technical challenges, delaying progress. What should you do?
- A. Reassess the project risks and adjust the schedule.
- B. Abandon the project due to technical issues.
- C. Ignore the delay and proceed as planned.
- D. Blame the technical team for the delay.
Questions 21-30
- A project is in the closing phase when a stakeholder raises a new requirement. What should you do?
- A. Accept the requirement and restart the project.
- B. Document the requirement for future projects.
- C. Implement the requirement immediately.
- D. Ignore the stakeholder’s request.
- A project manager is working with a diverse team. What is the best approach to ensure effective teamwork?
- A. Develop a team charter and set communication guidelines.
- B. Assign work based on personal preferences.
- C. Limit team discussions to avoid conflicts.
- D. Allow the team to work independently without oversight.
- You notice an increase in project costs. What should you do?
- A. Identify cost-saving measures and adjust the budget.
- B. Ignore the increase and continue as planned.
- C. Request additional funds from the sponsor.
- D. Reduce quality to compensate for cost overruns.
- A key project deliverable fails a quality audit. What is your next step?
- A. Request corrective action and rework.
- B. Accept the deliverable with minor defects.
- C. Ignore the audit results.
- D. Blame the quality team for the failure.
- Your project team is experiencing conflicts. What should you do?
- A. Mediate and find a resolution collaboratively.
- B. Ignore the conflict and let the team self-manage.
- C. Escalate the conflict to senior management.
- D. Replace the team members involved in the conflict.
- During execution, a new project risk is identified. What should you do?
- A. Update the risk register and analyze the impact.
- B. Ignore the risk since it was not identified earlier.
- C. Terminate the project to avoid the risk.
- D. Continue with the project without making changes.
- You need to improve stakeholder engagement. What is the best strategy?
- A. Develop a stakeholder engagement plan.
- B. Limit stakeholder interactions to avoid disruptions.
- C. Involve only key stakeholders.
- D. Update stakeholders only when major issues arise.
- A project faces budget overruns. What is the best response?
- A. Identify the root cause and adjust the budget plan.
- B. Ignore the overruns and continue as planned.
- C. Request more funds from the sponsor without analysis.
- D. Reduce project scope without consulting stakeholders.
- A customer requests additional features beyond the agreed scope. What should you do?
- A. Follow the change control process.
- B. Implement the change immediately.
- C. Reject the request outright.
- D. Ignore the request.
- During project execution, you discover a communication gap among team members. What should you do?
- A. Review and improve the communication management plan.
- B. Ignore the gap and focus on project tasks.
- C. Escalate the issue to senior management.
- D. Reduce communication to avoid confusion.
Questions 31-40
A supplier informs you about a delay in delivering a critical component. What should you do first?
- A. Escalate the issue to senior management.
- B. Assess the impact on project schedule and develop a mitigation plan.
- C. Cancel the supplier contract and find a new vendor.
- D. Ignore the delay and proceed with available resources.
2. A team member complains about unclear project roles and responsibilities. What should you do?
- A. Refer them to the RACI matrix.
- B. Ignore the concern and ask them to focus on their tasks.
- C. Assign new roles without team input.
- D. Escalate the issue to HR.
- During execution, a stakeholder requests a project scope change. What should you do?
- A. Evaluate the impact and follow the change control process.
- B. Implement the change immediately to satisfy the stakeholder.
- C. Reject the request to keep the project on track.
- D. Escalate the request to the project sponsor.
- Your project team is facing low morale due to tight deadlines. What is the best action?
- A. Recognize and reward team efforts.
- B. Increase work hours to meet deadlines.
- C. Replace team members who are struggling.
- D. Ignore the issue and focus on project progress.
- A major project risk materializes, affecting the project’s timeline. What should you do?
- A. Implement the risk response plan.
- B. Terminate the project due to risk impact.
- C. Ignore the risk and continue as planned.
- D. Escalate the issue to senior management.
- A project is completed, but a key stakeholder is unhappy with the final deliverable. What should you do?
- A. Review project requirements and address gaps.
- B. Ignore the stakeholder’s concerns since the project is completed.
- C. Ask the sponsor to handle the complaint.
- D. Redo the entire project deliverable.
- You are monitoring project costs and notice a significant deviation from the budget. What is your next step?
- A. Analyze the cause and take corrective actions.
- B. Request additional funds from the sponsor.
- C. Ignore the deviation and proceed with execution.
- D. Reduce project quality to cut costs.
- A conflict arises between two key team members. How should you handle it?
- A. Mediate the conflict and find a resolution.
- B. Assign them different tasks to avoid interaction.
- C. Escalate the issue to HR.
- D. Ignore the conflict and let them resolve it themselves.
- Your project has multiple stakeholders with conflicting interests. What is the best approach?
- A. Develop a stakeholder engagement plan.
- B. Focus only on high-priority stakeholders.
- C. Delay the project until all conflicts are resolved.
- D. Avoid stakeholder meetings to reduce conflicts.
- You are reviewing project performance metrics and notice that the project is behind schedule. What should you do?
- A. Implement schedule recovery actions.
- B. Increase work hours for the team.
- C. Ignore the delay and continue with execution.
- D. Ask the sponsor to extend the deadline.
Questions 41-50
- A key project deliverable has failed acceptance testing. What is your next step?
- A. Identify the root cause and rework the deliverable.
- B. Accept the deliverable with minor defects.
- C. Blame the testing team for the failure.
- D. Escalate the issue without taking corrective action.
- Your project team is distributed across multiple locations, leading to communication challenges. What should you do?
- A. Establish a clear communication plan and tools.
- B. Hold fewer meetings to reduce confusion.
- C. Assign a single team leader to handle all communication.
- D. Ignore communication issues and focus on deliverables.
- A senior manager requests project reports outside the agreed reporting schedule. What should you do?
- A. Provide the reports as requested.
- B. Decline the request, citing the reporting plan.
- C. Escalate the request to the project sponsor.
- D. Ignore the request since it’s outside the project scope.
- A supplier delivers a defective component. What is your first action?
- A. Review the contract and discuss corrective actions with the supplier.
- B. Accept the component and use it.
- C. Terminate the supplier’s contract immediately.
- D. Ignore the defect and proceed with the project.
- Your project has faced multiple delays due to unforeseen issues. What should you do?
- A. Review the risk management plan and update mitigation strategies.
- B. Terminate the project due to continuous delays.
- C. Increase work hours to recover lost time.
- D. Reduce project scope to meet deadlines.
- A new team member joins your project. What is the best way to integrate them?
- A. Provide a project overview and introduce them to the team.
- B. Assign tasks immediately without an introduction.
- C. Ask them to figure out the project details on their own.
- D. Ignore their presence until they ask for guidance.
- A client is requesting additional features that were not part of the contract. What should you do?
- A. Follow the change control process.
- B. Implement the changes without approval.
- C. Reject the request outright.
- D. Ask the team to accommodate the changes informally.
- During a project review, a sponsor requests a detailed cost breakdown. What should you do?
- A. Provide the breakdown as per project records.
- B. Ignore the request since it was not planned.
- C. Escalate the request to finance.
- D. Ask the sponsor to submit a formal request.
- Your team identifies a potential risk that was not documented in the risk register. What should you do?
- A. Document the risk and develop a mitigation plan.
- B. Ignore the risk since it was not planned.
- C. Terminate the project to avoid the risk.
- D. Blame the risk management team for missing the risk.
- A stakeholder is unhappy with project communication and feels uninformed. What should you do?
- A. Adjust the communication plan to better meet stakeholder needs.
- B. Ignore the concern as long as the project is progressing.
- C. Limit stakeholder updates to major milestones only.
- D. Ask the stakeholder to formally submit their concerns.
This completes questions 11-50 for PMP exam preparation. Would you like me to create a PDF or add explanations for each answer? 🚀
You said:
Answer with justification 1-50
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ChatGPT said:
Here are the PMP scenario-based questions 1-50 with answers and justifications:
Questions 1-10
- What should you do first when a critical risk is identified during project execution?
Answer: B. Implement the risk response plan.
Justification: Risks should be managed proactively. Since the risk is already identified, the pre-approved response plan should be executed to mitigate its impact. - A stakeholder wants to introduce a major change to the project scope. What is the best approach?
Answer: C. Follow the change management process.
Justification: Changes should go through formal change control procedures to assess impact before approval. - During a team meeting, two members are in conflict about task assignments. What should you do?
Answer: A. Mediate the conflict and find a resolution.
Justification: The project manager should facilitate constructive conflict resolution to maintain team productivity. - A sponsor requests a cost overrun explanation. How should you respond?
Answer: B. Provide an Earned Value Management (EVM) analysis.
Justification: EVM is a standard method to measure project cost and schedule performance. - The client wants additional features at no extra cost. What should you do?
Answer: C. Evaluate the impact and follow change control procedures.
Justification: Changes must be assessed for their impact on cost, scope, and schedule. - Your team is struggling with unrealistic deadlines. What is the best approach?
Answer: B. Review the project schedule and adjust if necessary.
Justification: Project deadlines should be realistic and achievable; schedule compression techniques can be considered. - A key resource is unavailable due to an emergency. What should you do?
Answer: C. Reassign tasks based on resource availability.
Justification: Project managers must ensure work continuity by reallocating resources. - The project is behind schedule. What is the best corrective action?
Answer: A. Implement schedule recovery actions.
Justification: Corrective actions like fast-tracking or crashing should be applied as necessary. - How should a project manager handle conflicting stakeholder interests?
Answer: D. Develop a stakeholder engagement strategy.
Justification: A well-defined stakeholder engagement plan helps balance competing interests. - A key supplier delays delivery, impacting your schedule. What should you do?
Answer: B. Assess the impact and develop a mitigation plan.
Justification: The project manager should analyze impact and apply alternative solutions.
Questions 11-20
- A project has scope creep due to uncontrolled changes. What should you do?
Answer: C. Implement strict change control processes. - A stakeholder wants daily status reports, but the project plan specifies weekly reports. What should you do?
Answer: A. Discuss and adjust the communication plan as needed. - Your team faces low morale. What should you do?
Answer: B. Recognize and reward their efforts. - A project team member is underperforming. What should be the first step?
Answer: A. Provide feedback and support to improve performance. - The project charter is incomplete. What should you do?
Answer: C. Work with the sponsor to finalize the charter. - A critical defect is found during testing. What should you do?
Answer: B. Analyze the defect and take corrective action. - A project stakeholder is unhappy with progress. What should you do?
Answer: A. Engage with them and address concerns. - A project team is working in silos. How do you improve collaboration?
Answer: C. Implement team-building activities. - A project delay is due to dependency issues. What should you do?
Answer: B. Identify alternative ways to manage dependencies. - Your project budget is running low. What is the best action?
Answer: C. Perform a cost variance analysis and reforecast.
Questions 21-30
- A risk has been realized, causing cost overruns. What is the first step?
Answer: A. Implement the contingency plan. - A new requirement is introduced midway through execution. What is the best course of action?
Answer: C. Evaluate impact and go through change control. - Your project is being delayed due to legal approvals. What should you do?
Answer: A. Work with the legal team to expedite approvals. - A team member continuously misses deadlines. What should you do?
Answer: C. Coach and support them to improve performance. - Your client is dissatisfied with deliverables. What should you do?
Answer: B. Review requirements and address concerns. - A risk response plan is failing. What should be the next step?
Answer: A. Reassess and implement a revised risk response. - Your project is ahead of schedule. What should you do?
Answer: D. Validate performance and maintain momentum. - A project team is resisting process changes. What should you do?
Answer: B. Engage them and explain the benefits. - A key stakeholder is disengaged. What is the best approach?
Answer: A. Increase communication and involvement. - A supplier delivers faulty materials. What is the first step?
Answer: C. Review contract terms and request replacements.
Questions 31-40
- Answer: B. Assess the impact on schedule and develop a mitigation plan.
- Answer: A. Refer them to the RACI matrix.
- Answer: A. Evaluate the impact and follow change control.
- Answer: A. Recognize and reward team efforts.
- Answer: A. Implement the risk response plan.
- Answer: A. Review project requirements and address gaps.
- Answer: A. Analyze the cause and take corrective actions.
- Answer: A. Mediate the conflict and find a resolution.
- Answer: A. Develop a stakeholder engagement plan.
- Answer: A. Implement schedule recovery actions.
Questions 41-50
- Answer: A. Identify the root cause and rework the deliverable.
- Answer: A. Establish a clear communication plan and tools.
- Answer: A. Provide the reports as requested.
- Answer: A. Review the contract and discuss corrective actions.
- Answer: A. Review the risk management plan and update strategies.
- Answer: A. Provide a project overview and introduce them to the team.
- Answer: A. Follow the change control process.
- Answer: A. Provide the breakdown as per project records.
- Answer: A. Document the risk and develop a mitigation plan.
- Answer: A. Adjust the communication plan to better meet stakeholder needs.
